Applying for Funding through the Women’s Program of
Status of Women Canada
Call for Proposals
Section 1 – General Information
The purpose of this guide is to assist organizations in the preparation of funding applications for submission to the Women’s Program of Status of Women Canada.
Under the Women's Program, Status of Women Canada issues targeted Calls for Proposals on specific themes, each with a number of predetermined elements and application deadlines.
- Please refer to the selected Call for Proposals and theme(s).
- Once you have chosen a theme and reviewed the mandatory project activities, expected outcomes and deliverables, read this guide in its entirety.
- If you have questions related to the themes, please contact the appropriate Status of Women Canada office by e-mail or telephone.
- If you experience technical difficulties related to the completion or submission of your application form, please contact the Support Help Services at firstname.lastname@example.org.
Submission of Application
- All required documents must be submitted at the time of application. A checklist on the last page of the application form will help ensure all necessary documents are included. Please note that incomplete or late applications will not be considered.
- Please submit your completed and final application and supporting documents on-line.
- Please note that all applicants based in Quebec must complete Form M-30 concerning Bill M-30, An Act respecting the Ministère du Conseil exécutif, R.S.Q., c. M-30.
- If you are unable to send electronic versions of supporting documents, please contact the Support Help Services at email@example.com.
Receipt of Application
- Once you have submitted your application and supporting documents, Status of Women Canada will acknowledge receipt. If you do not receive an automated acknowledgement, please contact the Support Help Services at firstname.lastname@example.org.
- Your application will be processed, verified for eligibility (please refer to Section 3) and assessed against standard criteria (please refer to Section 5).
- All funding decisions are made by the Minister of Status of Women. Applicants are informed in writing of the decision regarding their proposal.
- As available funds are limited, not all qualified applicants may receive funding.
If your project is approved
- Organizations whose applications are approved will be required to sign a funding agreement with Status of Women Canada.
- Organizations will be required to submit specific deliverables during the life cycle of their project. Please refer to the theme description under which you submit your proposal. Additional performance reporting requirements and timelines will be determined after the proposed project has been approved, as required.
- Should your project be approved for funding, please note that adjustments to the budget may be required to ensure alignment with the Women's Program criteria. These adjustments would be discussed with the applicant organization prior to signing a funding agreement.
What else do I need to know?
- Each theme has a series of mandatory elements, such as "key activities," that must be included in your project proposal. Failure to do so could make your project ineligible.
- Preference will be given to projects to which the organization has demonstrated a commitment to contribute either financially or in-kind.
- Groups already receiving Women's Program funding for an ongoing project are eligible for funding under this Call for Proposals. However, new applicants will be given priority.
Section 2 – Overview of the Women’s Program
When applying for funding, organizations should take into account the following:
|Women’s Program Mandate||To advance equality for women in Canada by working to create conditions for success for women.|
|Women’s Program Objective||To support action to advance equality between women and men in the economic, social and democratic life of Canada.|
|Women’s Program Expected Short-Term Result||Women and communities have access to supports to address issues relating to equality between women and men.|
|Women’s Program Expected Medium-Term Result||Communities and stakeholders have access to opportunities to advance equality between women and men.|
|Women’s Program Strategic Outcomes||Equality between women and men is promoted and advanced in Canada.|
|Alignment with the Call for Proposals||Your project MUST fully align with the theme description under which you submit your proposal.|
Section 3 – General Eligibility Requirements
Applicants are required to meet all of the general eligibility criteria as described below.
Eligible recipients include legally constituted organizations that are:
- Not-for-profit Canadian organizations, excluding labour unions; post-secondary educational institutions and churches;
- For-profit Canadian organizations, if the nature and intent of the funded activity is non-commercial and not intended to generate profit;
- Aboriginal governments (including band councils, tribal councils and self-government entities) and their agencies in rural and remote areas where there is a lack of capacity among non-profit and for-profit organizations; and
- Territorial governments (local, regional, territorial) and their agencies in the Yukon, Northwest Territories and Nunavut.
Funding is provided for activities related to a project that:
- Align with the objectives of the theme under which you submit your proposal
- Articulate clear plans to achieve demonstrable outcomes; and
- Involve women affected by the issue being addressed by the project.
- Those that take place outside of Canada, with the exception of activities related to the United Nations (UN) that connect directly to the project and have written approval from Status of Women Canada;
- Domestic advocacy activities and lobbying of federal, provincial and municipal governments;
- Ongoing activities; and
- Research and polling activities. (Research activities can be supported if they are directly linked to the project but are not its sole or major focus.)
Eligible expenditures are those considered necessary to support the project being funded. Eligible expenditures include the following:
- Indirect costs, including costs related to central administrative functions of the recipient organization that are needed to support agreement activities (such as shared postage, telephones, computer equipment, and IT maintenance). In no case will eligible indirect costs be approved where they are higher than 20% of the total cost of the funding agreement;
- Costs of materials and supplies;
- Wages and mandatory employment-related costs;
- Staff training and professional development costs;
- Hospitality costs;
- Printing and communication costs;
- Travel costs;
- Professional fees (such as consultants, IT support, gender-based analysis experts, evaluators, facilitators); and
- Other costs deemed reasonable to carry out project activities.
Note: Additional information on eligible expenditures is also available at www.swc-cfc.gc.ca/fun-fin/wcf-fcf/elig-eng.html.
- Capital expenditures, such as land, buildings, vehicles and other major capital costs, with the exception of computer equipment such as desktops, portables and small peripherals required to carry out the project;
- Travel and other expenses incurred for activities that take place outside of Canada, with the exception of activities related to the United Nations (UN) that connect directly to the project and have written approval from Status of Women Canada
- Costs incurred before a funding decision is made.
- NOTE: Status of Women Canada does not provide core funding.
Section 4 – Application Form
Identify Chosen Theme
Please enter the name of the specific theme for which you are applying in the box provided at the top of the form.
Identify your project location
Specify your project location (check the box that applies to you). Note that if the proposed project is located in Nunavut or if the target population or majority of participants are Aboriginal women/girls, you should check the "Aboriginal and Nunavut projects" box.
Each box represents a region. If your proposed project is located in more that one region, please check the National box.
A - Information about your organization
- 1. Enter your organization's full name followed by its acronym if applicable. Please use the name shown on the certificate of incorporation or registration.
- 2. If your organization has ever operated under a different name, indicate the full, unabbreviated, previous name. If not, indicate "not applicable" (N/A).
- 3. Organization's street address (civic number, street, city, province/territory, postal code)
Is this information confidential? (i.e. address of a women’s shelter)
- 4. Mailing address if different
- 5. Office telephone number
- 6. Office fax number
- 7. E-mail address of the organization
- 8. Organization's website
- 9. Indicate whether the organization is for-profit, not-for-profit or "other." If "other," please indicate what type.
- 10. Indicate if your organization is registered or incorporated and attach a copy of your certificate of registration or incorporation.
- 11. Check one box only to indicate the scope of your organization:
- municipal - active primarily in a town, city or regional municipality
- regional - active across a district or region of a province or territory
- provincial/territorial - active across a province or territory
- inter-provincial/territorial - active across two or more provinces or territories
- national - active across Canada
- international - active across Canada and in at least one other country
- 12. Indicate if your organization has previously received funding from a government (federal/territorial/provincial/municipal) or a private foundation. If yes, please list the three most recent funders, including the name of the department/foundation and contact information (official's name, telephone number and e-mail address) and the amount of funding received.
- 13. Indicate if your organization has any outstanding debts to the Government of Canada. If yes, indicate to which department or agency and the amount.
- 14. Provide brief information on your organization's mandate, main activities and organizational structure.
- 15. If your organization is an Aboriginal government (including band councils, tribal councils and self government entities) or one of its agencies, explain how you meet the eligibility criteria. Aboriginal governments and their agencies are only eligible for funding in rural and remote areas where there is a lack of capacity among non-profit and for-profit organizations within geographic proximity. If this question does not apply to your organization, leave it blank.
B – Contact Information
- 16. Indicate the official language in which you wish to be served.
- 17. Give the name, title, mailing address, e-mail address and telephone number of the person Women's Program staff should contact if they require additional information about your application (preferably the director of your organization or the person responsible for management of the project).
- 18. Give the name, title, mailing address, e-mail address and telephone number of the person primarily responsible for your organization (president of the board of directors, president of the organization or executive director).
C – Project Information
- 19. The location should identify the city, town and/or region as well as the province/territory where the project will take place. If your project involves multiple locations, please list all.
- 20. Indicate the duration of the project in months.
- 21. Indicate the amount requested from the Status of Women Canada. You will calculate this amount using the budget form (Section D: Budget per Activity).
- 22. Indicate the total cost of the project including the amounts to be covered (potentially) by your organization, by Status of Women Canada and/or by other partners, whether in-kind or financial.
- 23. Information on the community: Briefly describe how you decided to work with this community. What are its needs? Do existing services address these needs? What are the relevant issues facing the community?
"Community" can refer to the physical place where women affected by the issue live. Also, in a broader sense, it can refer to a specific grouping, such as "the business community" or "the immigrant women's community."
- 24. Information on your project's target population: Check the applicable boxes to indicate the primary and secondary populations affected by your project.
Describe your project's target population and location. Indicate the number of women/girls directly impacted by your project. You will be required to report on this number.
- 25. Issue/Need: Demonstrate your understanding of the issue/need being addressed by the Call for Proposals to which you are responding. Describe how you identified this issue/need in your own community/region or nationwide (national projects). In this section we are looking for applicants to outline the issue/need in the local context(s) and describe what is happening at the community level. We are not looking for general information or national statistics.
- 26. Project Summary:
Describe your project in narrative form. The mandatory key activities for the proposed project are predetermined and listed in the theme description. All of the key activities under your chosen theme must be carried out during the project. In this section, organizations are expected to demonstrate that each of the mandatory key activities will be completed during their project.
Organizations must also describe how they will go about delivering these activities and provide additional details. For example, for a mandatory activity related to engaging partners, organizations could list potential partners and describe the specific way(s) they would recruit them.
If applicable, describe any adaptations or additions (e.g. additional key activities) that you are considering to the proposed project, as well as any special considerations that would apply to your community.
Note that the description should not exceed two pages or 2000 words.
- 27. Describe your organization's main or "ongoing activities" and explain how they differ from the proposed project activities. Note that the project funding must not be directed to ongoing services. If this is another phase of a project previously funded by either Status of Women Canada or another source, please outline what was achieved in that project and how this proposal builds on/ differs from it.
- 28. Delivery Partners: Identify your potential or confirmed non-financial partners and their contributions. Provide a brief description (one to three sentences) of their contribution. Do not include financial partners/sponsors here. Indicate whether or not these partners are confirmed.
- 29. Expertise: Describe your organization's expertise relating to the issue/need to be addressed. Give examples of other projects that you managed or work that you did related to the issue. If your organization is lacking some relevant expertise/experience but will cover this shortfall by engaging partners or consultants, please describe. (Maximum: 500 words)
- 30. Capacity: Describe your ability and experience in managing projects. Demonstrate that your organization has the capacity to manage this project by providing examples from other projects and their achievements. If your organization is lacking project management capacity but will cover this shortfall by engaging partners or consultants, please describe.
- 31. Risks and Plan to Address Risks:
All projects have risks; by thinking ahead, you can work to mitigate them.
List potential risks to the project: events and/or circumstances that may negatively affect the successful achievement of planned results.
Plan to address identified risks (risk mitigation):
List the planned activities to address or mitigate identified risks.
Following are three examples of potential risks and plans to address them:
- Risk: Not enough women will attend the planned activities.
Plan: The organization will recruit participants in advance, using its own networks/contacts and those of member and partner organizations.
- Risk: Women will become discouraged as they try to apply what they have learned in the project to their lives and their communities.
Plan: Sessions will cover strategies for participants to stay motivated. In addition, participants will support each other and communicate by e-mail and online forum. The organization will provide updates and additional tools to motivate participants to continue.
- Risk: Partners are not able to contribute to the project as planned.
Plan: Establish and maintain a broad network of others interested in the project who could assist if needed. Identify alternate strategies and plans to ensure the project achieves the same results.
- Risk: Not enough women will attend the planned activities.
D – Detailed Budget (required document separate from the application)
Please make sure that the name of the applicant organization appears in the appropriate boxes of the Budget Template, as this the document is separate from the Application Form.
You should consult the guidelines on eligible expenditures prior to completing your budget.
The Budget Template is included in the Application Form. You must use the template provided.
The Budget Form is divided into four tables and each one must be completed:
- Table A: Direct Delivery Expenditures;
- Table B: Administrative Expenditures;
- Table C: Budget by Line Item; which will be automatically generated when filling out tables
A and B; and
- Table D: Sources of Revenue Table.
Note: Include all Administrative Expenditures in Table B. Listing Administrative Costs under Direct Delivery Expenditures (Table A) could automatically result in cuts to the amounts requested under both categories. Therefore, please ensure that descriptions are clear and detailed enough to avoid confusion.
Please note that a detailed description/breakdown of each budget item is required and should be in point form. For example:
Example 1: under Salaries and Benefits:
- Coordinator: 15hrs/wk@$22/hr for 52 wks = $17,160
Example 2: under Office Equipment:
- Telephone: 12 months x $50/month = $600
- Photocopier rental: 12 months x $100/month = $1,200
All budget costs should be rounded-up to the nearest dollar.
E - Application Submission Checklist
This section outlines all required supporting documents.
Please attach your organization's most recent annual report, most recent financial statements and a list of board members and their respective addresses and phone numbers. If you do not have an annual report or financial statements, please attach a separate page explaining why.
Include your organization's certificate of incorporation/registration, by-laws, and letters from key project partners if required under the Call for proposals. These letters should specify in detail how the partner will contribute to the project.
Section 5 – Project Assessment Factors
A) The Organization
Assessment for funding is based, but not limited to, the following criteria:
B) The Project
|Effectiveness and Feasibility||
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